The reason?
You have clients who consume more than they pay. And without data, you don't know who they are. By the time you find out, the damage is already done.
Sleep soundly knowing howyour agency is really doing.Sleep soundlyknowing howyour agencyis really doing.
Management tools tell you what your team is doing. Clareo tells you
how much profit each client generates and who they're burning out.
Operations, margins, and team health, all in one place.Management tools tell you what your team is doing. Clareo tells you how much profit each client generates and who they're burning out. All in one place.
IN A NUTSHELL
Management tools tell you what your team is doing. Clareo tells you how much each client makes you.
Your team logs hours on tasks. Clareo transforms that into the real cost per client. You see who is profitable and take action before losing margin.
Key benefits
- See which clients generate profit and which drain your margins.
- Centralize tasks, team, approvals, and daily operations.
- Make decisions with data on hours, costs, and actual profitability.
WHO IT IS FOR
- Agency owners and managers who need to see profitability by client
- Social, media, content, and performance teams
- Agencies with in-house teams or recurring freelancers using spreadsheets who want to replace them
THE TRUE COST
Do you know how much it costs
to service each client?
Not how much you charge. How much it actually costs.
The time your team spends on every tweak that "wasn't supposed to be like this."
The revisions that are never factored in, but come out of your pocket.
The low-paying, high-maintenance client you only find out about at the end of the month.
If you can't answer that right now, you are operating in the dark.
THE REAL PROBLEM
Meanwhile, your margin disappears. You sign more contracts, the team is busy, and revenue grows. But at the end of the month, the profit doesn't show up the way it should.
THE HUMAN COST
The cost that doesn't show up
on a spreadsheet
01
The client who pays little and demands too much doesn't just cost you on the invoice. They cost you your team.
02
They consume your best employee. When that employee leaves, they take the knowledge and the client with them.
03
You didn't cut them loose before for one reason: you lacked the numbers.
The missing number
Client revenue$8,000
Actual team cost$14,000
Invisible loss− $6,000
Cutting $8k looks like suicide.
Until you see they were costing you $14k.
Clareo shows you which client pays the bills and which one is burning out your team, all in one place. Tough decisions with data in hand, not guilt in your gut.
REAL-TIME DIAGNOSTIC
X-Ray of Profitability
Scan your clients and discover who actually turns a profit — and who is draining your agency.
A
Client Alpha
ID_a_xray
B
Client Beta
ID_b_xray
C
Client Gamma
ID_c_xray
TRY IT WITH YOUR NUMBERS
You just saw it with Client Alpha.
Now try it with your own.
Pick that client who gives you more work than they should. Without signing up, find out if they pay what they actually cost—or if you've been footing the difference for months.
$
$
Free. No login. Just you and the numbers.
THE SHIFT
Managing an agency without Clareo is
operating in guessing mode.
Before (Without Clareo)
"This client must be profitable, we charge them well."
End of the month with account balances that don't match the effort
Team hours vanish without a trace — you only find out when it's already late
Outdated spreadsheets that no one fills out correctly
You work hard, the agency grows, but margins don't
At renewal, you ask for a rate increase and pray you don't lose the client
After (With Clareo)
You know, in real time, how much it cost to service each client
Before the month ends, you already know who is draining resources and why
Every team hour becomes data: cost, project, client
One screen. Everything organized. Without relying on spreadsheets
Decisions based on numbers, not gut feelings
At renewal, you present the data. The rate increase becomes a logical next step.
New Standard
The agency running without living in your head.
You decide the future instead of recalculating the past. Take a week off and operations won't flinch. Look at your family at Sunday dinner without your phone blowing up in your pocket.
It's not just control. It's black-and-white management, so you can finally sleep easy.
HOW IT WORKS
From guesswork to clarity in 4 steps.
The workflow that transforms logged hours into margin-driven decisions.
#01
Track
Your team starts a task and begins working. When finished, they simply complete it. Clareo records everything automatically, without spreadsheets or interruptions.
#02
See
Clareo cross-references hours with the cost of each team member and shows, in real time, how much it cost to serve each client.
#03
Identify
The Profitability X-Ray reveals who is generating profit and who is draining your agency, before the month is over.
#04
Decide
With data in hand, you adjust pricing, redistribute workload, or close an account that doesn't add up. No guesswork.
THE HONEST OBJECTION
What if my team
doesn't log their hours?
It's the right question. True margin depends on true data. So let's be direct about how Clareo gets the data without becoming a burden on your team.
"My team hates clocking in. They'll never log it correctly."
It's not a punch card. It's a one-click timer that runs while they work on the task — not a form to fill out at the end of the day. And Clareo automatically reminds those who forgot. You don't have to play cop.
"Setting up the cost of each team member is a lot of work."
You set up the cost once — salary plus benefits or hourly rate. Ten minutes during setup, not every week. After that, the calculations run automatically for every hour logged.
"The initial numbers will be inaccurate."
They will. In the beginning, it's approximate, and it gets precise as the team uses it. But an approximate margin already shows which client is bleeding cash — and that is infinitely more than spreadsheets tell you today.
The question isn't whether the data will be perfect.
It's whether you prefer an approximate number or staying in the dark.
REPLACEMENT
You don't need
another tool.
You need to stop using five.
Tasks in one place, approvals in another, hours in spreadsheets, finance in another system. Each tool does its job. None of them tells you if the client is profitable. Clareo brings it all together into a single number.
The Chaos of 5 Tools
TasksAsana, Trello, Monday
ApprovalsEmail, WhatsApp, Drive
HoursSpreadsheets, Toggl, Clockify
FinanceAnother system
Becomes
The Clarity of a Single Screen
Clareo
ONE SCREEN. EVERYTHING.TasksApprovalsHoursFinance
Integrated Timer
LIVE
Landing Page Design
Alpha Client • Task #42
Real ProfitabilityOperating Margin
+ 54.8%Calculated instantly
No lost data. Zero extra spreadsheets.
The Principle
It's not integration. It's replacement.
WHAT'S INSIDE
Everything that feeds one number:
each client's true margin.
Client margin visibility
See in real time how much each contract costs versus what you charge. No more finding the leak after the month is over.
Cost Report + Profitability X-RayTeam hour tracking
Know where your team's time actually goes. By client, by task, by time period. No guessing, no side spreadsheets.
Smart Timer + Kanban + TimesheetProject and client management
Organize your entire operation in one place. Centralized tasks, deadlines, approvals, and schedules — without meetings to find out where a project stalled.
Centralized Hub + Editorial Calendar + Approval ManagementData to decide, not just report
Automated financial and operational health indicators. You look at one screen and know exactly what is happening in your agency right now.
Agency Metrics + Daily Email ReportWHO CLAREO IS FOR
Made for agency owners who
are tired of guessing.
If you:
- Don't know where your team's time is going
- Feel like some clients are more work than they should be
- Close the month with no clarity on what profit was actually left
- Price contract renewals based on gut feeling
Less noise, more profit.See you at
Web Summit Rio.
#ClareoAtWebSummit
Booth A5-31Thursday, June 11
Forget cold booths and flyers. Grab a coffee, tell me how your agency works, and I'll show you Clareo live, no fluff.
Schedule a meeting#ClareoAtWebSummit✦Meet Clareo in person✦Talk directly with the founder✦#ClareoAtWebSummit✦Meet Clareo in person✦Talk directly with the founder✦#ClareoAtWebSummit✦Meet Clareo in person✦Talk directly with the founder✦#ClareoAtWebSummit✦Meet Clareo in person✦Talk directly with the founder✦#ClareoAtWebSummit✦Meet Clareo in person✦Talk directly with the founder✦#ClareoAtWebSummit✦Meet Clareo in person✦Talk directly with the founder✦